Fall Event Volunteers – Day-of Help

Thank you for helping with our Fall Event! 🐾

Please choose the volunteer opportunity and shift that works best for you below.

Most shifts are designed so you can help and still have time to enjoy the event with your family. Please arrive about 10 minutes before your scheduled shift so you have time to check in and receive any instructions for your station.

If a position has multiple openings, feel free to sign up with a friend!

Event Date: Friday, September 25
Food Trucks Open: 5:00 PM
Fall Event Begins: 5:30 PM

Volunteers will receive instructions and supplies for their assigned area. No special experience is needed.

Thank you for helping us make the evening run smoothly and making this celebration possible for our STEM Lab community!

To signup you must either login or provide a first name, last name, and email address. Login


You should have access to this email account and be able to receive emails related to this volunteering opportunity.


It's funny, but robots don't seem to be able to do simple math.
Event Setup & Day-of Support
Early Setup Crew|12:00pm - 2:30pm
Help unload supplies, set up tables/chairs, place signs, prepare activity stations, organize supplies, and help make sure the event area is ready before families arrive.
Early Setup Crew | 12:00–2:30 PM
6 out of 6 filled.
full
Afternoon Setup Crew | 2:30pm - 4:30pm
Continue station setup, assemble activities, place supplies at each station, set up décor/signage, prepare the passport and Mystery Pack areas, and assist with other event setup needs.
Afternoon Setup Crew | 2:30pm - 4:30pm
6 out of 6 filled.
full
Final Setup & Event Readiness | 4:30–5:30 PM
Help complete final station setup, restock supplies, test activities, straighten event areas, assist vendors as needed, and make sure everything is ready before families arrive.
Final Setup & Event Readiness | 4:30–5:30 PM
6 out of 6 filled.
full
Heavy Lifting / Equipment Setup | 12:00pm - 2:00pm
Help with moving tables, chairs, equipment, bins, larger event supplies, and other items that require extra hands.
Heavy Lifting / Equipment Setup | 12:00pm - 2:00pm
2 out of 4 filled.
Volunteer Check-In & Final Support | 4:45pm - 5:45pm
Help check in event volunteers, direct volunteers to their assigned stations, answer basic questions, distribute any instructions or materials, and assist with last-minute event needs.
Volunteer Check-In & Final Support | 4:45pm - 5:45pm
2 out of 2 filled.
full
Stations During the Event

In charge of the stations during the event

Passport Books / Decorating Station
Help students pick up and decorate their Passport Books using markers, colored pencils, crayons, and stickers. Keep supplies organized, help students as needed, stamp completed passports with the Normal Type Stamp, and keep the station moving smoothly.
Shift 1: 5:20–6:15 PM
2 out of 2 filled.
full
Fire Gym: Ring Toss
Help students take turns tossing 3 rings toward the fire-themed targets. Students earn the Fire Gym stamp when they get at least 1 ring onto a target. Help explain the activity, adjust the throwing distance as needed for different ages/ability levels, retrieve and reset rings, stamp passports, and keep the line moving.
Shift 1: 5:20–6:15 PM
1 out of 2 filled.
Shift 2: 6:10–7:05 PM
0 out of 2 filled.
Water Gym: Squirtle Splash Challenge
Help students participate in the Squirtle Splash Challenge by giving each student a water blaster and access to a bucket/tub of refill water. Students will either use water squirters to knock a cup off a table or Blast a cup along a string between two poles. Adjust the distance as needed for different ages or ability levels, refill water, reset cups, keep the area safe and organized, and stamp passports with the Water Gym stamp.
Shift 1: 5:20–6:15 PM
1 out of 3 filled.
Shift 2: 6:10–7:05 PM
2 out of 3 filled.
Rock Gym: Rock Painting
Help students choose a rock and decorate it using paint pens/paint markers. Keep supplies organized, help students as needed, manage seating and table flow, clean up spills or messes, and stamp completed passports with the Rock Gym stamp.
Shift 1: 5:20–6:15 PM
2 out of 5 filled.
Shift 2: 6:10–7:05 PM
3 out of 5 filled.
Fighting Gym: Can Throwing
Help students take turns using 3 soft balls to knock down as many cans as they can. Adjust the throwing distance as needed for different ages or ability levels, reset the cans after each turn, retrieve the balls, keep the line moving, and stamp completed passports with the Fighting Gym stamp.
Shift 1: 5:20–6:15 PM
0 out of 2 filled.
Shift 2: 6:10–7:05 PM
0 out of 2 filled.
Flying Gym: Frisbee Throwing
Help students take turns throwing 3 frisbees at the targets. Explain the challenge, adjust the throwing distance as needed for different ages or ability levels, retrieve and reset frisbees, keep the throwing area clear and safe, and stamp completed passports with the Flying Gym stamp.
Shift 1: 5:20–6:15 PM
0 out of 2 filled.
Shift 2: 6:10–7:05 PM
0 out of 2 filled.
Psychic Gym: Prediction Booth
Help students test their “psychic” skills by choosing a prediction cup and guessing which cup is hiding the mystery item. Set up and shuffle the cups, adjust the difficulty by changing the number of cups or speed, help manage turns, keep the line moving, and stamp completed passports with the Psychic Gym stamp.
Shift 1: 5:20–6:15 PM
1 out of 2 filled.
Shift 2: 6:10–7:05 PM
1 out of 2 filled.
Electric Gym: Pokéball Power Shot
Help students take turns shooting basketballs/balls into buckets to claim prize as part of the Pokéball Power Shot challenge. Explain the activity, adjust the shooting distance as needed for different ages or ability levels, retrieve and reset basketballs, keep the line moving, and stamp completed passports with the Electric Gym stamp.
Shift 1: 5:20–6:15 PM
1 out of 2 filled.
Shift 2: 6:10–7:05 PM
1 out of 2 filled.
Steel Gym: Mini Pokéball Launcher Lab
Distribute premade kids to students, follow the printed instructions, help assemble their launcher, and test it using ping-pong balls. Assist students with rubber bands and assembly as needed, keep materials organized, help manage the testing area, and stamp completed passports with the Steel Gym stamp.
Shift 1: 5:20–6:15 PM
0 out of 6 filled.
Shift 2: 6:10–7:05 PM
0 out of 6 filled.
Grass Gym: Yard Games
Help students choose and play one of the available yard games, such as Jenga, Connect 4, or Cornhole. Explain basic rules as needed, help students take turns, reset games between groups, keep equipment together and organized, and stamp completed passports with the Grass Gym stamp.
Shift 1: 5:20–6:15 PM
1 out of 3 filled.
Shift 2: 6:10–7:05 PM
1 out of 3 filled.
Dragon Gym: Obstacle Course
Help students move safely through the Dragon Gym obstacle course using tunnels, balance beams, hula hoops, cones, hurdles, and pool noodles. Manage the starting line, explain the course, help younger students as needed, watch for safety concerns, reset equipment between participants, keep the course moving, and stamp completed passports with the Dragon Gym stamp.
Shift 1: 5:20–6:15 PM
1 out of 4 filled.
Shift 2: 6:10–7:05 PM
0 out of 4 filled.
Ghost Type: Photo Booth
Help families and students use the Ghost Type Photo Booth, organize props and trainer hats, assist with posing as needed, keep the area moving, reset the backdrop/props between groups, and stamp completed passports with the Ghost Type stamp.
Shift 1: 5:20–6:15 PM
1 out of 2 filled.
Shift 2: 6:10–7:05 PM
0 out of 2 filled.
Team Rocket Dance Break
Help keep the Team Rocket Dance Break fun, safe, and organized. Encourage students to participate, help manage the dance area and crowd flow, keep props organized, hand out and collect dance items as needed, and stamp passports for participating students.
Shift 1: 5:20–6:15 PM
0 out of 1 filled.
Shift 2: 6:10–7:05 PM
0 out of 1 filled.
Merchandise Station
Help welcome students and families to the Merchandise Station, keep merchandise organized, assist with purchases as needed, and stamp passports for every student who visits the station — no purchase required. Help keep the table tidy, answer basic merchandise questions, and assist with bags, pens, and table supplies.
Shift 1: 5:20–6:15 PM
2 out of 2 filled.
full
Shift 2: 6:10–7:05 PM
1 out of 2 filled.
Event Cleanup
General Cleanup Crew |7:00–8:00 PM
Help break down activity stations, collect and organize supplies, remove signs and decorations, wipe down tables, pick up trash, return equipment to designated areas, and help leave the event space clean and ready for school use.
General Cleanup Crew
4 out of 6 filled.
Heavy Breakdown / Equipment Return| 7:00–8:00 PM
Help move tables, chairs, bins, larger equipment, and event supplies back to their designated storage areas. This role may involve lifting and carrying heavier items.
Heavy Breakdown / Equipment Return
1 out of 4 filled.
Final Sweep & Supply Check|7:45–8:30 PM
Help complete a final walkthrough of the event area, collect forgotten items, check stations for remaining supplies, make sure trash is removed, and confirm materials are returned to the correct locations.
Final Sweep & Supply Check
1 out of 2 filled.